MIME-Version: 1.0 Content-Location: file:///C:/E04D4725/MinutesMay08.htm Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset="us-ascii" HINDLEY GREEN RESIDENTS ASSOCIATION

HINDLEY GREEN RES= IDENTS ASSOCIATION

MINUTES OF ANNUAL GENERAL MEETING

Held at Hindley Green Family Church at Bethel on Wednesday 7th Ma= y 2008

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PRESENT:  &nbs= p;            &= nbsp; Debbie Birchall - DB, Michael L= ynch, Sheila Woodward - SW, Barb= ara Lane, Hilda Hoy,

    =             &nb= sp;            =     Eileen Brooks, Maxine Armstrong= - MA, Barbara Unsworth, Jeff Unsworth – JU, Michael Walsh,

            =             &nb= sp;        Brenda Walsh, John Vickers – JV, Malcolm Coe – Wigan MBC, Cllr. Bob Brierley &#= 8211; BB,

            =             &nb= sp;        Cllr. Barry Fagan – BF, Cllr. Louise Fagan

 

The Annual General Meeting Commenced = at 19.08 hrs.

 

All = existing committee members resigned.

 

Chairperson – John Vickers.  Pro= posed by Eric Dickens, Seconded by Eileen Brooks – all in favour.

 

Secretary – Debbie Birchall.  Pro= posed by Ivy Dickens, Seconded by Eileen Brooks – all in favour.

 

Treasurer – Eric Dickens.  Pro= posed by Ivy Dickens, Seconded by Debbie Birchall – all in favour.

 

Vice Chairperson – Shelia Woodward.  Proposed by Barbara= Lane, Seconded by Debbie Birchall – all in favour.

 

The = new meeting opened with a vote on the committee for Ivy Dickens, Jeff Unsworth = and Michael Lynch – all in favour. 

 

Minutes of Meeting

 

1.          &nbs= p;  The newly elected Chairperson, John Vickers, thanked Cllr. Barry Fag= an and Cllr. Louise Fagan for all their efforts in forming the Hindley Green Residents Association (HGRA) and their works to date.   JV requested all three Hindl= ey Green Councillors form part of the committee however this was not possible = as outlined in the Constitution, paragraph 5g.

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<= span style=3D'mso-list:Ignore'>2.&n= bsp;            MINUTES: of the meeting held on Wednesda= y 2nd April 2008 were unavailable at the time of this meeting.<= /p>

 

3.          &nbs= p;  MATTERS ARISING:

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i.          &nbs= p;   Committee

As not many residents attended = the AGM all were in favour to offer remaining five seats on the committee at the next meeting.

 

ii.          &nb= sp; Constitution<= /b>

<= span style=3D'font-size:9.5pt;font-family:Arial'>An amendment to the Constitution agreed at last month’s meeting to add paragraph 5k) – Committee= to meet as and when required.  Pr= oposed by Maxine Armstrong, Seconded by Barbara Lane, all in favour.  ACTION 01 - DB

<= span style=3D'font-size:9.5pt;font-family:Arial'> 

iii.          Hindley Green Ward Boundaries

<= span style=3D'font-size:9.5pt;font-family:Arial'>The Hindley Green ward boundari= es were changed two years ago, BF did advise the boundary lines however MC agr= eed to bring a map to the next meeting providing written evidence.  ACTION 02 – MC

 

<= span style=3D'font-size:9.5pt;font-family:Arial'>MA advised that in the last two= years she has not received voting cards for Hindley Green although her address 7 Bankside Road, Hindley Green, WN2, does fall within the Hindley Green boundaries as outlin= ed by BF. Action 03 – BF to confirm which ward MA resides.

<= span style=3D'font-size:9.5pt;font-family:Arial'> 

iv.           Swan Lane Traffic

<= span style=3D'font-size:9.5pt;font-family:Arial'>Wigan MBC (contact at Wigan MBC= is Andy Allen) are unable to erect 20 mph and weight limit signage and to re-d= irect traffic along Swan Lane until such time as the Traffic Plan is returned by = the Head teacher at Sacred Heart Primary School.&nb= sp; BD advised that he requested Head teacher return the form some 12 mo= nths ago.  SW has visited school requesting this be returned as soon as possible.  DB to formally= write to Head teacher.  ACTION 04 – DB

 

<= span style=3D'font-size:9.5pt;font-family:Arial'>BB advised that he has visited businesses on the Industrial Estates requesting they divert vehicles attend= ing their business along Coupl= and Road.

<= span style=3D'font-size:9.5pt;font-family:Arial'> 

v.       Membership Application Forms

         BF thanked JU for his efforts in drafting the application form and also the constitution.  All new members will be asked to complete an application form at every meeting – all in favour.  JU advised that he is in the proce= ss of setting up an HGRA website – to be discussed by Committee and also possible flyers being sent out to residents. 

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vi.           Hindley Gre= en Family Church at Bethel

MC has received a letter from E= ddie Marshall at Hindley Green Family Church together with a plan to improve the area outside the Church by putting in situ a bench, creating a new path, a tidying up exercise, removing overgrown vegetation, a disabled ramp from the car park, fencing off the car park, to use the open space at the rear for events.  Funding is an issue.<= span style=3D'mso-spacerun:yes'>  If works are to go ahead the mines= haft cover in this area will require checking if secure.  BB previously spoken to businesses= in this area, the fencing off of the car park would cause parking problems for their customers.  Minister to be invited to next meeting.  ACTION = 05 – DB.  Is pla= nning permission required for proposals?=   ACTION 06 - MC

<= span style=3D'font-size:9.5pt;font-family:Arial'> 

vii.         Coupland Road Play Area

         MC has formally raised the funding issue with Wigan MBC, nothing untoward has occurred.  The Council was originally given £245K to purchase land for development to take place, this money goes straight into the Council’s coffers.=   The developers failed to implement, Wigan MBC taking action and agreement being made for Wigan MBC to implement.  Play equipment=   £91,763, specific for= Coupland Road public open space.  Revenue for future maintenance over 13 years is £50,910 given to Wigan Leisure &a= mp; Culture Trust which goes into the “pot” for all Wigan Borough.<= span style=3D'mso-spacerun:yes'>  Revenue for further 13 years £99,859 into maintenance budget for all Borough plus fees incurred.  Funds were received by Wigan MBC i= n Summer 2007.  The sum of £91,763 is specifically targeted for <= st1:address w:st=3D"on">Coupland Road.  BB will be seeking additional fund= ing in the future.  Does council tax = not incorporate an element for funding?  Wigan MBC do not own the land, this is still to be adopted.  Planning permission was granted on 19/09/99.  Debbie Freeman is responsible for play areas.  <= span class=3DGramE>BB to put pressure on Wigan MBC.  MC to check negotiations on adoption.  ACTION 07 - MC<= /p>

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         It was suggested putting goal posts on the grassed area in an attempt to keep children playi= ng football from the streets.  Ho= wever, legalities may be an issue.  <= span class=3DGramE>BB to liaise with the Legal Department and report at next mee= ting.  ACTION 08 – BB  =

 

4.  &nbs= p;   Finance

    =      Cllr. Bob Brierley has donated = from his Brighter Borough funding the sum of £1,000 to get the HGRA up and running in an official capacity.  All present gave their thanks.

 

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5.  &nbs= p;   Any Other Business

         i.       Blair Grove/Edinburgh Driv= e

            &n= bsp;     Landscapers are blowing grass cuttings into gardens and drains.  BB to investig= ate liaising with Rodney Hill.  ACTION 09 – BB

 

            &n= bsp;     Grassed verges being churned up along Blair Grove by vehicles parking.  BB to liaise with Highways Department.=   ACTION 10 – BB

 

    =      ii.      Farm Odours

            &n= bsp;     A foul smell is emanating from the farm.&nbs= p; Colin Evans from the Environment Agency attended no smell evident at= the time.  JV to contact Bolton Co= uncil as the farm falls within the remit.  ACTION 11 – JV

 

    =      iii.     Hanging Baskets

            =       The hanging baskets have been relocated.  HGRA to decide at next meeting whether silk or f= resh flowers are required.  = Fresh flowers require maintaining.

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<= span style=3D'mso-list:Ignore'>iv.&= nbsp;          Harley Avenue

In 1986 a 1m strip of tarmac was placed along Harley Avenue, this has now broken up.  HGRA suppo= rts the ongoing problem.  How does= an area become a renewal/deprivation area?&nb= sp; ACTION 12 – BB

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v.   &nbs= p;  Township Forum

            &n= bsp;     How does the Committee apply to attend the Township Forum.<= /span> MC to provide forms.  ACTION 13 MC

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<= span style=3D'mso-list:Ignore'>6.&n= bsp;            Date of Next Meeting=

         Wednesday 4th June 2008 at 7.00 pm at Hindley Green Family Church at = Bethel.

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         Apologies for any errors and omissions.

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Ref.

Date

Action

Owner

Comments

<= span style=3D'font-size:9.5pt;font-family:Arial'>01

07/05/08

Amend Constitution

<= span style=3D'font-size:9.5pt;font-family:Arial'>DB

Complete

<= span style=3D'font-size:9.5pt;font-family:Arial'>02

07/05/08

Supply map of Hindley Green ward boundaries=

<= span style=3D'font-size:9.5pt;font-family:Arial'>MC

 

<= span style=3D'font-size:9.5pt;font-family:Arial'>03

07/05/08

Confirm which ward Maxine Armstrong of 7 Bankside Road, Hindley Green, W= N2 resides

<= span style=3D'font-size:9.5pt;font-family:Arial'>BF

 

<= span style=3D'font-size:9.5pt;font-family:Arial'>04

07= /05/08

Formally write to Head teacher at Sacred Heart request= ing Traffic Plan be returned to Wigan MBC

<= span style=3D'font-size:9.5pt;font-family:Arial'>DB

Complete

<= span style=3D'font-size:9.5pt;font-family:Arial'>05

07= /05/08

Invite Minister from Hindle= y Green Family Church at Bethel to next meeting

<= span style=3D'font-size:9.5pt;font-family:Arial'>DB

Complete

<= span style=3D'font-size:9.5pt;font-family:Arial'>06

07= /05/08

Is planning permission required for proposals at Hindley Green Family Church at Bethel

<= span style=3D'font-size:9.5pt;font-family:Arial'>MC

 

<= span style=3D'font-size:9.5pt;font-family:Arial'>07

07= /05/08

Check on status of negotiations on adoption of Coupland Road play area

<= span style=3D'font-size:9.5pt;font-family:Arial'>MC

 

<= span style=3D'font-size:9.5pt;font-family:Arial'>08

07= /05/08

Liaise with Legal Department on erecting goal posts on grassed area on Coupland= Road

<= span style=3D'font-size:9.5pt;font-family:Arial'>BB

 

<= span style=3D'font-size:9.5pt;font-family:Arial'>09

07= /05/08

Liaise with Rodney Hill on grass cuttings being blown = into gardens and drains in Bl= air Grove/Edinburgh Drive

<= span style=3D'font-size:9.5pt;font-family:Arial'>BB

 

<= span style=3D'font-size:9.5pt;font-family:Arial'>10

07= /05/08

Liaise with Highways Department regarding grass verges being churned up along Blair Grove

<= span style=3D'font-size:9.5pt;font-family:Arial'>BB

 

<= span style=3D'font-size:9.5pt;font-family:Arial'>11

07= /05/08

Follow up farm odour with Bolton Council

<= span style=3D'font-size:9.5pt;font-family:Arial'>JV

 

<= span style=3D'font-size:9.5pt;font-family:Arial'>12

07= /05/08

How does an area become a renewal/deprivation area?

<= span style=3D'font-size:9.5pt;font-family:Arial'>BB

 

<= span style=3D'font-size:9.5pt;font-family:Arial'>13

07= /05/08

Provide form to join the Township Forum

<= span style=3D'font-size:9.5pt;font-family:Arial'>MC